• Executive Assistant

    Job Location(s) US-MA-Framingham
    Job ID
    2018-1346
    Category
    Administrative
    Unit
    Corporate
    Employee Type
    Regular Full-Time
    Career Level
    Experienced (Non-Manager)
  • Overview

    International Data Group is seeking a highly motivated, experienced Mandarin Chinese and English-speaking Executive Assistant to provide administrative support to our Chief Accounting Officer, as well as leaders within the Corporate Services Group as needed.  We are looking for a competent and detail-oriented individual to provide administrative support in a well-organized and timely manner. The best candidate for this position is self-motivated, resourceful, likes a challenge and enjoys working within a fast-paced environment.

    Responsibilities

    • Collect information and assist with preparation of slide decks or other communication materials for BOD / Executive meetings and presentations
    • Prepare PowerPoint presentations
    • Ensure all logistics associated with senior executive travel, meetings and other events are in place in advance
    • Plan and manage itineraries of international executives while they visit the US
    • Track expenses and prepare and submit expense reports
    • Compile and prepare reports and/or spreadsheets
    • Organize company functions and meetings
    • Calendar management
    • Manage incoming and outgoing calls
    • Handle sensitive company information with highest discretion and in a confidential manner
    • Ad hoc projects as requested

    Qualifications

    • Must be fluent in Mandarin Chinese and English – verbal and written
    • Associates or Bachelor Degree preferred
    • A minimum of 5 years of corporate administrative experience, or a combination of education and experience
    • High degree of verbal and written communication skills
    • Proactive, possess initiative and strong interpersonal and problem-solving skills
    • Proven ability to work independently, as well as part of a team and with various levels of management
    • Strong organizational, time management and project management skills
    • Attention to detail
    • Ability to multitask and prioritize daily workload
    • Work effectively under pressure of deadlines
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)

    Please upload a formatted version of your resume and cover letter during the application process.

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